Introduction

1. The purpose of this policy is to set out the principles, criteria and processes that govern the Burnley Community Roots scheme.

1. The total fund of £2,000 will be shared between four groups each receiving £500 each.

1. Applicants are deemed to have accepted these terms and conditions.

1. Prospect will only consider one application per project per Community Roots application scheme.

Eligibility

1. At its own discretion, Prospect and or /Active PR will determine the eligibility of the application. 

1. The applicant accepts that Prospect’s decision is final regarding the eligibility of the applicant and the application.

Who is eligible to apply?

1. Burnley Community Roots is open to projects, groups, organisations, charities and individuals.

1. All applicants must be over 18 years old who live in the UK.

1. Burnley Community Roots is only available for projects in or around the Burnley area as determined by Prospect.

1. Burnley Community Roots is available for projects who need the funding upon release of the funds and is not available for future projects.

Who is not eligible to apply?

1. The scheme is not available for the purposes of private gain, political activities, loan repayment, projects which only supports an individual and not the wider community. At its own discretion, Prospect will determine the purposes of the application. 

1. If an applicant or project does not meet the eligibility criteria, the application will not be processed or considered.

Application Form (‘the Form’)

1. By submitting an application, the applicant confirms that they are eligible to do so and eligible to apply for the scheme.  Prospect or Active PR may require an applicant to provide proof of eligibility.

1. The application process will open on Monday 16^th Feb 2026.

1. Applicants must fill in the Form provided and return to [email protected]  

1. Supporting documents will not be accepted, so please ensure all information is included in the Form.

1. When filling the Form, the applicant must provide accurate and true information about the project, organisation or individual.

1. Once the application has been submitted, amendments to the Form and/or changes to the intended project (including in the future) cannot be made without Prospect’s written consent.

1. Prospect accept no responsibility for difficulties experienced in submitting an application or any unsuccessful applications.

1. Prospect not accept responsibility for entries that are not received for any reason.

1. Should you wish to withdraw your application at any time, please contact [email protected]   

Outcome of the Application

1. We aim to let you know the outcome of your application within a month of the deadline. If there are any delays, the scheme administrators (Prospect and Active PR) will update applicants.

1. Applications will be reviewed by a Prospect and Active PR panel who will choose how the community scheme is allocated.

1. Prospect and Active PR panel’s decision is final and no correspondence or discussion will be entered into.

1. The applicant accepts that they may not be successful.

1. Forms cannot be returned.

Successful Applications

1. The funds granted to a successful applicant will be limited to the amount expressed in the outcome of the application.

1. Successful applicants will only spend the funds received on the project as detailed in the Form.

1. Funds will be paid as a one-off payment and the funds granted are fixed and Prospect shall not be liable for any further funding if the project exceeds the funds amount.

1. Successful applicants must maintain clear and accurate records of how the funds are spent and share with Prospect as required.

1. Prospect reserve the right to request the funds back (in full or in part) if a successful applicant;

• does not spend the funds as detailed in the Form; and/or

• breaches any of these terms and conditions; and/or

• ceases to be an organisation, project, group (if applicable)

• has insolvency issues;

• does something which damages Prospect’s representation or brand.

1. In the event of unforeseen circumstances and circumstances outside of Prospect’s control, Prospect reserves the right to delay the payment to you without liability.

Promotion/PR

1. Successful applicants will be required to take part in PR/promotional activity for the community scheme or consent to their project being part of Prospect’s publicity for a period of three years from the date of notification of the successful application.

1. Successful applicants will be required to provide information about the project as requested.

1. If applicable, successful applicants grant Prospect exclusive licence to use its logos, trademark and intellectual property in any advertising or promotions of the Community Roots terms or advertising generally.

1. Successful applicants must ensure that any necessary consents, permission and rights from third parties for the PR/Promotional activity is obtained.

Data (applicable to all applicants)

1. The scheme administrators (Prospect and Active PR) are required to comply with the provisions of the relevant Data Protection laws including the Data Protection Act 2018 and the General Data Protection Regulation UK in relation to the processing of any personal information obtained from you and takes the protection of personal information seriously.

1. Any personal information collected will be used for administrative or operational reasons connected with the scheme and your interaction with Prospect, including but not limited to communication with applicants.

1. Applicants providing photographic imagery and videography in relation to their applicant or promotion/PR activities warrant and represent that they own all rights in such photographic imagery and videography and have obtained the necessary consents of all persons within the imagery, including, without limitation, parental consent to the use of any image of a person under 13 years of age.  Further, the applicants providing photographic imagery and videography grant Prospect the rights to use such imagery in connection with the scheme if so required.

1. For more information regarding how Prospect treats data please see Prospect’s Privacy Notice.

1. Should you wish to request deletion of your data, please contact [email protected]

General (applicable to all applicants)

1. Prospect reserves the right to terminate, amend or modify the community scheme or the rules.

1. Any changes or variations to these terms and condition will be expressed to you by email, using the email address on the Form).  If the applicant wishes to make changes, they will need to write to Prospect to seek consent.

1. If any of these terms and conditions are held to be enforceable or invalid by a court, the remaining terms and conditions shall not affected.

1. If a dispute arises, the governing law will be the laws of England and Wales.

1. Prospect does not accept liability for any costs, expenses, losses, damages, liabilities, injury or disappointment, including, any loss of profit, business, revenue or any other anticipated savings whether special, indirect, direct or consequential suffered by participating in the scheme or the use of the funds awarded or any losses suffered through participation in the application process.

1. Nothing in these terms and conditions will limit Prospect’s liability for death or personal injury caused by its negligence or for fraud.